Competitive Bid & RFP Administration

What it is

We run the entire competitive bid on your board's behalf: build the scope, write the RFP, pre-qualify vendors, collect sealed bids, open them on the record, and hand your board an evaluation chart that compares apples to apples. Every step produces a document your association can show an owner, an auditor, or a court.

Under Minnesota SF 1750, the person running your bid can't also be the person profiting from the project. That's the whole point of hiring an independent administrator — we can't win the bid, so we have no reason to steer it.

Who it's for

• Boards facing a project over the bid threshold who need a process that satisfies SF 1750 and skeptical owners.
• Self-managed associations that have never run a formal RFP and don't want to learn by making an expensive mistake.
• Management companies that want to offer their boards a conflict-free bid process. See the white-label program.

How it works

• Scope development. We define the work precisely, so every bidder prices the same job — the single biggest source of bad bids is a vague scope.
• Vendor vetting. Insurance verification, license checks, references, and background review before a vendor is invited to bid.
• Closed, sealed bids. Bids come to us, not to anyone with a relationship to a bidder. Nobody sees a competitor's number.
• Recorded opening. Bids are opened together, on the record, with results documented for the association's file.
• Evaluation chart. A side-by-side leveling of price, scope coverage, exclusions, schedule, and qualifications — in a format a volunteer board can actually read.
• Board recommendation packet. Your board makes the call. Our paperwork is what backs it up later.